DORSET & WILTS. RUGBY
FOOTBALL UNION LTD
SECOND CALLING
NOTICE
NOTICE IS HEREBY GIVEN that the Annual
General Meeting of Dorset & Wilts. RFU Limited
will be held at the Salisbury RFC Clubhouse on Wednesday, 26 July, 2017, at 7:30 p.m.
will be held at the Salisbury RFC Clubhouse on Wednesday, 26 July, 2017, at 7:30 p.m.
AGENDA
1. To note
attendance and any apologies
2. To note
(with or without amendments) the minutes of the previous AGM
3. To receive
and approve reports from the Hon. General Secretary and on behalf of the D&W
Committee about the affairs of the Constituent Body since the previous AGM
4. To note the
financial statement for the previous year[1]
and receive the Hon Treasurer’s Report with a draft financial statement for the
current financial year
5. To elect the
Officers for the coming year, being: the President, the Hon. Secretary; the Hon.
Treasurer and the Immediate Past President
6. To elect
Members of the Committee for the ensuing year, including:
- 4
representatives from each of the 2 Counties, plus
- RFU
Representative
- Deputy
Treasurer
- Chair of
Competitions Sub-Committee
- Chairman
of Governance Sub-committee
- Chairman
of Disciplinary Panel/Sub-committee
- Chairmen
of Club Development/Sub-committee
- Chairman
of Rugby Development Partnership/Sub-committee
7. To elect any
new Vice-Presidents and/or Life Members
8 To consider
a resolution dis-applying the provisions of the Co-operative and Community
Benefit Societies Act, 2014, relating to the obligation to appoint Auditors
9. To consider
any other motion or business that has been submitted in writing to Hon. General
Secretary by 30 April, duly proposed by one Member and seconded by another
Member
10. To hear any
other relevant matter for the consideration of the Committee during the ensuing
year (details of which must have been submitted in writing to Hon. General
Secretary not less than 48 hours before the time for which the AGM has been
convened) but on which no voting shall be allowed
11. Announcement of annual awards; and any Cup
draws for 2017/18
Dated:
17 May, 2017 [Please see the Notes hereunder]
Nick
Dark, Hon. General Secretary
NOTES TO SECOND CALLING NOTICE AND
AGENDA
1. Following incorporation
of Dorset & Wilts. RFU Ltd as a registered society under the
Co-operative and Community Benefit Societies Act, 2014, the AGM has to be conducted in accordance with the Constitution, which means that: -
Co-operative and Community Benefit Societies Act, 2014, the AGM has to be conducted in accordance with the Constitution, which means that: -
(a) Nominations
for the election of Officers and other Committee members (which must have the
consent of the nominee) have to be sent in writing so as to reach Hon. General
Secretary by 30 April;
(b) Proposals
for additions or alterations to the Constitution (which must be proposed by one
Member[2]
and seconded by another Member) have to be sent in writing so as to reach Hon. General
Secretary by 30 April;
(c) Under the
Regulations duly passed since the 2007 AGM, details of any other relevant
matter for the consideration of the Committee during the ensuing year must be
submitted in writing to Hon. General Secretary beforehand and not less than 48
hours before the time for which the AGM has been convened.
2. The nominations made are set out on the
next page, together with explanatory notes.
3. The provisions of the Co-operative and
Community Benefit Societies Act, 2014 oblige us to appoint qualified auditors (which
would represent an inordinate expense for us) each year; but the Act also allows
for this requirement to be dispensed with in the following circumstances: -
(a)
Where
the assets and turnover of the organisation are below certain levels[3];
(b)
Where
the Constitution so allows (which ours does) and;
(c)
Where
the appropriate Resolution is passed at the AGM (provided that less than 20% of
votes at the AGM are cast against the resolution and that less than 10% of the
membership votes against the resolution.
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Nominations
for Election at AGM 2017
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The Officers who, by reason of their office, are automatically on every committee
or sub-committee
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Explanatory Note
– Under Rule 12.1 of D&W’s Constitution
the Officers of the Constituent Body shall be: - |
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President
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Stuart
Murrow [Chippenham]
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Hon.
Secretary
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Gerald
Burden [Independent]
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Hon.
Treasurer
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John
Palmer [Dorchester]
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Immediate
Past President
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John
Constable [Swanage & Wareham]
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and the Committee
which is known as the D&W Council
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Explanatory Note
– Under Rule 13 the Committee (i.e. the D&W Council) shall consist of The
Officers - so, the above - plus 7 (or more, but not exceeding 20) other
elected members; and D&W has previously resolved that these should
include: -
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4 Dorset Club
Representatives
out of these five candidates*
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Dave
Harris [Dorchester]
Donovan Lynaghan [East Dorset] Chris Davis [Weymouth & Portland] Joy Pentney [Blandford Forum] James Cook [Dorset Dockers] |
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4 Wilts. Club Representatives,
out of these five candidates*
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Alistair
Morrison [Trowbridge]
Greg Ayliffe [Chippenham] Dave Dove [Salisbury] Richard Bourne [Salisbury] Dave Wookey [Salisbury] |
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* Explanatory
Note – The D&W Committee has the power to co-opt, so those candidates
who are not elected
under Rule 13 may still be co-opted, subject to Rule 11.2 |
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plus the following: -
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RFU Representative [elected separately earlier in
each year]
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Ron
Jones [Westbury; Trowbridge]
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Deputy
President
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[TBA]
|
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Deputy
Treasurer
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Alison
Hunter [Weymouth & Portland]
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Chair
of Competitions
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Clive
Drake [North Dorset]
|
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Chairman
of Governance
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Arthur
Bowden [Salisbury]
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Chair
of Disciplinary Panel
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Philip
Kennedy [Wheatsheaf]
|
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Chairs
of Club Development
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Alan
Ottaway and Jon Monaghan
|
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Chair
of Rugby Development
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Chris
Jones [Devizes]
|
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Explanatory Note
– without prejudice to either Rule 7.2 (which provides that General Meetings
shall be chaired by either the President or the Immediate President if they
are available) or Rule 13.2 (which provides that the D&W Council should
itself elect its own Chairman) the AGM should be aware that the trial appointment
is proposed for
the 2017-18 season of - |
|
|
Chairman
of Council and Management Board |
George McElroy [Independent]
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[1] Copies of the
financial statement have previously been sent to clubs but are available upon
application.
[2] Being: a duly elected Officer or Committee
member; the RFU Representative; each affiliated Club
[3] Currently set at: assets of less than £2.8m;
and turnover of less than £5.6m for the year
